Withdrawing from classes or the University

Before the 10th week of a full term   After the 10th week of a full term   Military Withdrawals

 Withdraw from classes or the University before the 10th week of a full term deadline    

(The midterm of the term is the deadline for students to withdraw from classes/university.)

There are two methods for a student to withdraw completely from the university before the semester midterm date.

1. Login and go to Add/Drop Classes to Drop or Withdraw from classes.
2. For EACH registered class select DROP or WD course--W. (During the first half of the term one of these selections will be available).
3. Click the button Submit Changes. Under "Status," verify that the word "Registered" has been replaced with "Dropped" or "WD course". Also, be sure that Credit Hours are "0.0 hours".
4. This method is best for the student as it allows the student to immediately see that they are withdrawn (they will see the credit hours of the class turn to zero and a message that says they are withdrawn.) This action is immediate and any tuition refunds are effective the moment the student clicks the Submit Change button.
2. If the student does not have access to a computer, or has HOLDS on their record that prevent the student from changing their registration, then the student must submit a written request to withdraw from the university. The letter may be mailed, faxed, or hand delivered. E-mails are NOT acceptable.
1. The letter should be addressed to: EKU Registrar, SSB CPO58, 521 Lancaster Ave., Richmond, KY 40475-3158 (FAX Number: 859-622-6599).
2. The letter must include the following information:
1. Student name and student EKU I.D. number
2. A statement that the student wishes to withdraw completely from the university.
3. Student's SIGNATURE (absolutely mandatory), and the DATE.
4. If it is a petition for late withdraw then you must include justification and documentation for the withdrawal (see p. 47 in the catalog [pdf file] for deadlines and details).
3. The withdrawal will be effective as of the POSTMARK DATE ON THE LETTER or, when faxed or hand delivered, the DAY THE LETTER IS RECEIVED by the Registrar.
4. Any refund will be calculated as of the withdrawal effective date (see c. above).

If there are any problems or questions, call the Registrar's Office at (859) 622-2260.

 Withdraw from classes or the University after the 10th week of a full term deadline

HOW TO PETITION FOR A LATE WITHDRAWAL

Any student who was the victim of extraordinary circumstances which affected their academic performance, and which interfered with their ability to withdraw from a class, or the University, before the end of the 10th week of the semester may submit a petition requesting a late withdrawal.  The petition will be considered by the University Withdrawal Appeals Committee.  If the petition is approved by the Committee the Registrar will process the withdrawal and assign a "W" grade to any and all affected classes.

1. Complete the Withdrawal Petition Form* (PDF form), available from the Registrar's website or from the Registrar's Office (SSB 239).
2. Send or deliver completed petition form to:
   

   EKU Withdrawal Appeals Committee
   c/o Ms. M. Tina Davis, University Registrar
   Office of the Registrar CPO SSB 58
   Eastern Kentucky University
   521 Lancaster Avenue
   Richmond, KY 40475-3158

3. Verify that all items requested on the petition* form are included - identify the semester and course(s) you wish to withdraw from and explain the details of your extraordinary circumstances, such as illness, accident, or family death.
   
   The Office of the Registrar will coordinate all paperwork for the Withdrawal Appeals Committee.  The Registrar will make the final decision regarding whether an appeal contains sufficient documentation to be placed on the Committee agenda.  Students will be contacted is their petition is incomplete. 
4. REQUIRED: Documentation related to your circumstances. For example, a letter from a physician on his/her letterhead, a hospital record, an accident report, or an obituary that lists you as a relative. As you put together your documentation, keep in mind that it is your responsibility to present a clear justification for the withdrawal.  Most important the Committee will need to understand WHY you did not withdraw by the 10th week deadline.  If you do not make your case convincingly, your request will most likely be denied.
5. All submitted documentation as well as the student's full academic record will be carefully reviewed by the Withdrawal Appeals Committee.   The student's instructors for the term in question may be contacted for comments on the student's class participation and academic performance.  The Committee will review your petition and inform you of its decision by mail.
6. Any student who is dissatisfied with the decision of the Withdrawal Appeals Committee has 30 calendar days, from the postmarked date on their notification letter, to submit to the Registrar's Office, in writing, an appeal for reconsideration by the Committee.  Such an appeal must be based on additional documented details or explanation; the student may request to appear before the Committee at the meeting where their appeal will be considered.  Once a student has appealed the original decision of the Committee - the Withdrawal Appeals Committee's reconsideration verdict is final.  If no receipt of an appeal by the student is received by the close of the 30 day window the original decision of the Committee stands as final. 

*Note: The deadline for receipt of petitions is the last day of final exams of the first full semester (Fall or Spring) that follows the term in which you are petitioning for late withdraw. The last day of final exam week for any term is identified in the academic calendar in the Schedule of Classes.  Petitions received after that day will not be considered.

 Military Withdrawals

A student activated (not just enlisting) by the military should send a letter requesting a withdrawal and enclose a copy of the activation notification. The Office of the Registrar staff will process the withdrawal which also triggers a 100% refund or reduction of tuition. The address is shown under 2.a above. Thank you for serving.
(Please click here for additional information.)